Operations and logistics coordinator

We are looking for an Operations and logistics executive to join our lively team that manages a portfolio of face-to-face conference-exhibitions, roadshows and virtual events, for the largest primary healthcare media brands in the UK.

As the Operations and Logistics Coordinator, and working closely with the overall Operations Manager and Event Director, you will be responsible for the execution of conferences and exhibitions across the UK. As a team, we currently run 16 conference exhibitions, 1 Gala Awards ceremony, and ad-hoc roadshows/roundtables (likely to be c10 events in 2023).

Responsibilities

  • Sourcing, negotiating and contracting with venues
  • Liaison with supplier including staffing, catering, audio visual, stand build, courier etc.
  • Liaison with sponsors/exhibitors’ pre-event and post event
    • Creation and management of exhibitor online manuals
    • Provision of exhibitor logistics information
    • Provision of any exhibitor marketing comms
    • Collection of exhibitor attendee details
  • Management and updating of floorplans
  • Preparation of onsite event collateral (i.e. programmes, signage, bags)
  • Updating event budgets
  • Co-ordinating colleagues assisting with the event on the day(s) including travel
  • Creating running order/run of show
  • On-site attendance and management of show build / setup
  • On-site attendance and management of event live day (including registration, exhibition and conference)
  • Event attendance for some events outside of your direct portfolio
  • Assisting with sales, marketing and production teams as required

Key skills

  • At least 12 months experience in coordinating exhibitions and/or conferences
  • Excellent organisational skills and meticulous attention to detail
  • Good interpersonal skills in liaising with clients, suppliers and internal stakeholders and able to build relationships quickly
  • Team player
  • ‘Can do’ attitude
  • Proven ability to deliver deadlines and thrive in a pressurised environment, prioritising busy workloads and multi-task
  • Excellent written and verbal communication skills
  • Computer literate, especially MS Office
  • Flexibility to attend events around UK with overnight stays

Benefits

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27 days holiday, plus bank holidays, your birthday and loyalty days
Option to purchase icon
Option to purchase
additional holiday
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Private healthcare
insurance
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Cycle to work loan + Season
ticket loan
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Flexible working hours and
working from home option
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6 weeks full pay maternity leave and
2 weeks paternity
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Pension
scheme
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Volunteering / charity days
and contributions

About Cogora

Cogora is one of the UK’s leading full-service healthcare marketing agencies, building a reputation for excellence with over 30 years in the industry.

Through our market-leading brands and educational platforms, covering a range of therapy areas, we have cultivated and grown engaged communities of healthcare professionals, learning what they do, think and really need, in order to provide them with innovative and impactful education that helps them deliver high-quality care to patients.