Conference Coordinator

This role sits within the events team responsible for the face to face and virtual events which go alongside our magazine brands.

It is a close-knit, sociable team, driven by delivering and exceeding KPIs of attendance, delegate satisfaction and is which is achieved by working together to constantly come up with new ideas. This role supports the Conference Producer who holds a project management responsibility and are targeted against revenue and attendance. There are separate marketing and logistics teams who you will work closely with.

Responsibilities

  • Conference programme support
    • Liaising with confirmed speakers to collect biographies, photos, slides etc
    • Speaker logistics and management to include sending travel information, booking hotels, and ensure they have all their logistics information
    • Preparation and proofreading of event materials i.e. event guides, speaker lists, emails, holding slides
  • Sponsor liaison
    • Liaising with sponsors to ensure they supply sponsored workshop details
    • Updating sponsored pages online and ensuring sign off
  • Onsite management
    • Looking after speakers
    • Recording head counts
    • General assistance with delegate and exhibitor enquires
    • Assisting with registration desk
  • Post event
    • Speaker thank you emails
    • Analysing event feedback and sharing it internally
    • Gathering and processing speaker invoices
  • Website management
    • Updating online agendas, copy and speaker details
    • Uploading presentations and videos
  • Virtual event management
    • Setting up webinars and linking with our websites
    • Running speaker rehearsals
    • Running webinars on the event day
  • Content development
    • Working under the guidance of the conference producer to research topics and suggest speakers
    • Inviting speakers and confirming session details
  • Any other work as directed by the Conference Producer or other team members

Key skills

  • Strong organisational skills with the ability to support on multiple events simultaneously
  • Excellent communication skills, verbal and written
  • Confident liaising with internal and external stakeholders including sponsors and speakers
  • Ability to prioritise a large workload, to work under pressure and to deadlines
  • Familiar with or willing to learn software/platforms used to run virtual events
  • Handling unforeseen tasks calmly and proactively
  • Must be confident with Microsoft office, CMS platforms and willing to travel (UK only).
  • Interest in research and conference programme development

Candidates should be driven by seeing an event achieve its target as well as the overall success of the team. They should be confident in taking responsibility for their events and working autonomously whilst ensuring that all key stakeholders in the team are up to date with event progress. As events may be repeated several times through a year, the right candidate will be motivated and driven to constantly find new ways to improve their support and learn more aspects of conference production and events planning.

Benefits

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Flexible working hours
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Office located at 1 Giltspur Street London EC1A 9DD
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Cycle to work loan + Season ticket loan
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Pension scheme
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Additional day off for your birthday
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Option to purchase additional holiday

About Cogora

Cogora is one of the UK’s leading full-service healthcare marketing agencies, that sits at the heart of a highly engaged community of 220,000 healthcare professionals. For over 25 years, we have cultivated and grown engaged communities of healthcare professionals, learning what they do, think and really need, in order to provide them with innovative and impactful education that helps them deliver high-quality care to their patients.